How Do You Order Made-to-Measure Blinds from an Overseas Factory?

The Short Answer

Ordering made-to-measure blinds from a factory abroad works when every item has a unique reference, a measured size and an approved fabric before production starts. In practice that means one order schedule (a spreadsheet with one line per window), physical samples signed off in writing, an order confirmation you check line by line, and labels on every item that match your schedule.

Most problems with overseas orders come from unclear sizes, missing details such as the control side, and boxes without a clear link to their window. Each is fixed on paper before production, not on site after delivery.

Why Is Ordering from Abroad Different?

A made-to-measure blind is produced for one opening. If it is wrong, it cannot be exchanged from stock, and a remake from another country also means a second shipment and a delay on site.

A mistake costs a shipment, not just a blind

With an overseas factory, a replacement has to be produced, packed and shipped again, and the installer may have to return to site. That is why the steps below put the checking before production.

The paperwork replaces the showroom visit

You will rarely stand in the factory next to your order. The order schedule, the sample sign-off and the order confirmation become the shared reference between your team and the workshop. If a detail is not written down, assume it has not been agreed.

Who Should Measure, and Which Size Do You Send?

The factory produces the sizes you confirm. Before anyone measures, agree who is responsible and what kind of size is being sent.

Window size or finished product size

There are two ways to give a size, and the order must say which one each line uses:

• Window or opening size: the measured recess or opening. The factory converts it into a production size for its system.
• Finished product size: the exact size of the blind you want delivered. The factory produces it as stated, without deductions.

Mixing the two in one order is a common source of blinds that are too narrow or too wide. If you send opening sizes, do not subtract anything yourself, so the deduction is not made twice.

Final measurements come from site

At LuxiVeil, your site team or installer takes the final measurements on site, and production starts only from confirmed final measurements. For projects still under construction, a quotation can be based on drawings, but production should wait until the openings are built and measured. Our guide on how to measure an opening for a zip screen shows the readings to take for outdoor screens, including diagonals and floor level.

How Should You Build the Order Schedule?

The order schedule is the single most useful document in an overseas order. One line per item, one unique reference per line, and the same reference used on the quotation, the confirmation, the labels and the packing list.

What each line should contain

A complete line answers every question the workshop would otherwise have to ask by email:

If you send a revised schedule, give it a new version number and mark the lines that changed.

Motorised items need extra columns

For motorised blinds, tracks and zip screens, add the motor side, the power supply position and the control method. If the blinds will be connected to a building management system or a home automation system, record which system and who is integrating it. At LuxiVeil, motors from Somfy, Novo or Ronco are chosen per project; our motorized blinds page and our BMS integration guide explain what to agree with the electrical contractor before ordering.

Grouping for dealers and pergola companies

Dealers and pergola companies often combine several end customers in one order. Use the customer or project name as the first part of the reference, so each customer's items can be packed and delivered together. See our wholesale blinds page for how mixed dealer orders are handled.

How Do Samples and Approval Work?

Samples turn a fabric name in an email into something everyone can check. They should be approved before the order is confirmed, not in parallel with production.

Approve from a physical sample

Approve each fabric and colour from a physical sample, ideally seen at the window in daylight. At LuxiVeil, samples are sent for approval before production starts. Our catalogues page lists the current collections, so you can request the series you are considering.

Put the approval in writing

Reply to the factory with the fabric name and colour code of each approved sample and the reference lines it applies to. Keep the signed-off samples; they are your reference when the delivery arrives. For outdoor screens, choosing the fabric also means choosing its openness, which our guide on zip screen fabric openness factor explains.

What Should the Order Confirmation Include?

The order confirmation (or proforma invoice) is what the workshop will produce from. Check it against your schedule line by line before you pay or sign.

Check every line, not only the total

Compare the reference, size, size type, fabric code, mounting, operation side and quantity for each line. Because every blind is made to measure, the confirmed sizes are what the factory produces, so this is the moment to correct anything.

Delivery, packing and payment terms

The confirmation should also state the delivery terms (for example a named Incoterms® rule), the delivery address, any phased delivery plan, packing and labelling instructions, and the payment terms. For export orders, LuxiVeil can work with a Letter of Credit (L/C), where the buyer's bank guarantees payment once the agreed shipping documents are presented. Duties and transport are covered in our article on blinds from Türkiye or China.

How Should Items Be Labelled and Packed?

Good labelling is what makes a large overseas delivery easy to install. Without it, the installer opens every box to find the right blind.

One label per item, matching the schedule

Each item should carry its reference and location from your schedule. At LuxiVeil, every item is labelled with the room, floor or zone reference from your schedule and packed so the installation team can take it straight to its window. For zip screens, each screen can be packed and labelled per opening.

Pack in the order you will install

Ask for boxes grouped the way your team works: per floor or block for hotels, per customer for dealers, per terrace or project for pergola companies. The packing list should use the same references as the labels and the invoice.

Your own brand on the box

If you sell under your own name, agree the label and packaging design with the factory before production. Private label is available at LuxiVeil, with labelling and packaging details agreed per order.

Hotel projects and phased deliveries

For hotels, deliveries can be split into phases that follow the installation programme, so each floor or block receives its curtains and blinds when the rooms are ready. Our hotel curtains page and our guide on how to prepare a hotel curtain tender cover the room schedule in more detail.

What Should You Check When the Delivery Arrives?

Check the delivery before the installers start.

Count, compare and photograph

Count the packages against the packing list, note any visible transport damage on the delivery document and photograph it. Then open a sample of boxes from each product type and compare fabric and colour with your approved samples.

Report issues by reference

If something is wrong, report it with the reference from the label, a photo of the label and a photo of the problem. A precise report lets the factory see at once whether the cause was the measurement, the order line or production.

Frequently Asked Questions

Can I order made-to-measure blinds without visiting the factory?

Yes. Most overseas orders are placed without a visit. Physical samples, a clear order schedule, a written order confirmation and photos or a video call before dispatch replace the visit.

Should I send window sizes or finished blind sizes?

Either can work, but state which one on every line and do not mix them without saying so. If you send window or opening sizes, let the factory apply its own deductions.

Who is responsible if a measurement is wrong?

Whoever supplied the measurement. The factory produces the confirmed sizes, so a wrong measurement on the schedule usually means a remake. This is why final measurements are taken on site and checked before the order is confirmed.

Is there a minimum order quantity?

At LuxiVeil, there is no fixed minimum order quantity. Each order is quoted on its own list, from a single villa to a full hotel, and different blind types can be combined in one order.

How long does production take?

It depends on the product mix, quantities and the number of motorised items, and it is confirmed per project. As a reference, a package for a hotel of around 200 rooms with blackout and sheer curtains on double tracks can be produced and delivered in about 8 weeks after sample approval and final measurements.

Can each item be labelled with my room numbers?

Yes. Every item can be labelled with the room, floor or zone reference from your schedule, and boxes can be packed per floor, block or customer.

Send Your Order Schedule for a Quote

LuxiVeil is the export brand of Gökcan Home, a manufacturer of blinds and curtain systems producing in Antalya, Türkiye, since 1994. We make every blind, zip screen and curtain to measure in our own workshop, manual or motorised, and label each item to your schedule. Send your order schedule or window list through the quote form on our contact page, request fabric samples from our catalogues, or message us on WhatsApp for a quick first answer. For outdoor projects, see our zip screen systems page.